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| Executive Secretary Or Office Manager
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| Reference: | 12960 |
| Job Category: | Administration, Management |
| Experience Level: | Executive |
| Job Location: | Jeddah |
| Job Description: | We Are Looking For high caliber for an Executive Secretary Or Office Manager Position With One Of The Leading FMCG Company In Saudi Arabia – Jeddah . This Position Will Be Reported Directly To One Of The Board Of Directors Of The Company
Place of work : Jeddah, Saudi Arabia
Important Conditions
All applicant must from be Saudi Or Arab National .
All applicant must have transferable Iqama for non-Saudi .
Age between 28 to 35
RESPONSIBILITIES
1. Maintain office services
Main Activities:
Design and implement office policies
Establish standards and procedures
Organize office operations and procedures
Monitor and record long distance phone calls
Prepare time sheets
Control correspondences
Review and approve supply requisitions
Liaise with other agencies, organizations and groups
Update organizational memberships
Maintain office equipment
2. Maintain office records
Main Activities:
Design filing systems
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Ensure effective transfer o files and records
Transfer and dispose records according to retention schedules and policies
Ensure personnel files are up to date and secure
3. Maintain office efficiency
Main Activities:
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
4. Perform other related duties as required
KNOWLEDGE, SKILLS AND ABILITIES
The incumbent must have proficient knowledge in the following areas:
knowledge of office administration
knowledge of human resource management and supervision
ability to maintain a high level of accuracy in preparing and entering information
Skills
The incumbent must demonstrate the following skills:
Excellent Interpersonal Skills
Team Building Skills
Analytical And Problem Solving Skills
Decision Making Skills
Effective Verbal And Listening Communications Skills
Attention To Detail And High Level Of Accuracy
Very Effective Organizational Skills
Effective Written Communications Skills
Computer Skills Including The Spreadsheet And Word Processing Programs, And E-Mail At Highly Proficient Level
Stress Management Skills
Time Management Skills
Personal attributes
The incumbent must maintain strict confidentiality in performing the duties of the finance and
Administration officer. The incumbent must also demonstrate the following personal attributes:
Be Honest And Trustworthy
Be Respectful
Possess Cultural Awareness And Sensitivity
Be Flexible
Demonstrate Sound Work Ethics
Kindly to Send Your CV To ahmed@dimen.jobs
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| Job Requirements: | above |
| Salary: | Unspecified |
| Company Profile: |
| Dimensions |
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Profile for Dimensions
Dimensions Headhunting, Recruitment, and Consultancy were established by Mr. Mohammed Sagga in November 2003. Dimensions is considered one of the few recruitment agencies that obtained the recruitment license in Saudi Arabia. We are located and operating from Jeddah, KSA. Dimensions handle the headhunting and recruiting for all managerial positions starting from middle management up till the senior executive positions. We differentiate ourselves by providing enormous quality and value through our services. Currently, we are concentrating on covering the needs of the Saudi market in different industries. We want to master each industry and make sure that our reputation precedes us before entering other countries in different regions. Our rapid growth comes from our full understanding of the Saudi market and its needs while being strong in our main three pillars; Executive Headhunting, Talent Recruitment, and Human Resources Consultancy. Dimensions have over than 40 clients that we worked with and are proud to serve. Through the years, we have worked closely with several companies from different industries. This includes but is not limited to FMCG Companies, Real-estate, Cement, Mining, Petrochemical, Pharmaceutical, Logistics, Ready-Mix, and Retailers. We value each of our clients and ensure that we deliver premium results. We carry a large database of over 10,000 CV’s that are being selected for the diversified industries and updated on an annual basis.
Dimensions is also the leader of Project Recruitment Management, where we work as a partner for our client to handle a full range of positions in a company, starting from the basic General Workers up till the Chief Executive positions within the agreed time-lines that is promised by utilizing all our latest edged resources and expertise. This is accomplished by building high impact teams and identifying hundreds of professional positions with exceptional abilities that meets the Businesses need and cultural environment. These resources are attracted from within Saudi Arabia, the Middle-East, and from International countries. We follow a transparent procedure where we provide a weekly progress report to the client to show our progress of work and the way forward. We also respect all of our clients' confidentiality, protect their interests, and would follow integrity and professionalism while conducting our search and presenting our findings.
Sincerely,
Mohammed A. Sagga
President of Dimensions |
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