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| SAUDI - Project Coordinator - Coolcare - PRD
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| Reference: | 12892 |
| Job Category: | Administration, |
| Experience Level: | Experienced (Non-Manager) |
| Job Location: | Eastern Province |
| Job Description: | Provide coordinative, documentary and administrative support to the Project team in line with Company Policies and Procedures and Quality Standards in order to facilitate their execution of the different Project activities |
| Job Requirements: | Zamil Industrial Investment Co. is in need for Project Coordinator in Coolcare - Projects & Retrofits Department . Ideal applicants should meet the following basic requirements:
• Bachelor’s Degree in any Discipline, preferably in Secretarial or Office Administration.
• Minimum 3 years relevant experience.
Responsibilities would include:
• Based on the instructions of the Project Manager / Project Engineer, coordinate / communicate with the respective parties on the requirement of the project (e.g. Testing & Commissioning, staff Training etc.) in order to ensure for its timely start in accordance with the schedule.
• Acquire the relevant document / report, resulting from the activity, and provide to the Project Engineer / Project Manager to serve as their reference.
• Maintain a systematic and indexed filing system for all relevant documentation in accordance with Company / ISO requirements.
• Monitor and control all relevant quality documents in order to ensure that only the latest versions are on hand with the relevant parties.
• Inspect the documentation requirements of the team / subcontractors in accordance with the Company / ISO requirements.
• Sort all incoming fax / documents received & distribute to all concerned parties within the departments or through internal messengers.
• Send out faxes originating from the project or its employees upon request and keeping proper records of the faxed document and its sent confirmation.
• Coordinate with relevant parties (e.g. purchasing, courier service, messenger etc.) on the dispatch of the official outgoing mail / documentation / parcel from the department to ensure of its timely delivery to the concerned party.
• Monitor employee attendance and prepare reports for submission to the relevant parties.
• Prepare Leave / Vacation Request (LVR), work resumption form and input data for business trip report in the ISweet system.
• Receive and coordinate with HR / payroll on the outstanding issue in order to resolve it timely.
• Properly maintain the Project team’s office supplies and timely request for replenishment to ensure the office supplies are at the required minimum level.
• Initiate and coordinate for the purchase and delivery of items / Fixed Assets required by the Project through the ERP system.
• Prepare check request, petty cash vouchers and invoices and follow up till receipt of the funds as and when required.
Skills
• Proficient in MS Office Application and MS Project.
• Proficient in handling Office equipment such as PABX, Fax and Photocopier Machines.
• Good communication skills in English (Arabic an advantage).
• Good Interpersonal and Time Management Skills. |
| Salary: | Unspecified |
| Company Profile: |
| Al-Zamil Industrial |
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* Zamil Industrial Investment Company (ZIIC) was founded in 1998. It is headquartered in Dammam, Kingdom of Saudi Arabia, and employs more than 6,500 people in 55 countries. As an international manufacturing and fabrication group, it provides leading air conditioning, pre-engineered steel buildings, structural steel products, process equipment, transmission and telecommunications towers, open web joists and decks, architectural glass processing and fiberglass insulation solutions to meet the requirements of the global construction industry through its four sector businesses: Zamil Air Conditioners (www.zamilac.com), Zamil Steel Industries (www.zamilsteel.com), Zamil Glass Industries (www.zamilglass.com) and Arabian Fiberglass Insulation Co. Ltd. (www.afico.com.sa).
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